Workshop management software · job cards
Digital job cards for workshops and service centres.
Open a job card for each vehicle or piece of equipment, record the inspection, get the customer’s approval on a quotation, assign technicians and track parts, with before-and-after photos and a signed report at hand-over.
| Item | البند | Qty | SAR |
|---|---|---|---|
| Front brake pads | فحمات الفرامل الأمامية | 1 | 280.00 |
| Disc resurfacing | خراطة الأقراص | 2 | 160.00 |
| Labour (hours) | العمالة (ساعات) | 2 | 240.00 |
Subtotal · المجموع680.00
VAT 15% · الضريبة102.00
Total SAR · الإجمالي782.00
Client response
Declining asks for a reason, recorded on the job.
The problem
What slows these teams down
-
Paper job cards
Cards get lost, handwriting is unclear and nobody knows which stage a repair has reached.
-
Approvals by phone call
Extra work found during inspection is approved verbally, which leads to disputes at hand-over.
-
Parts and labour off the card
When parts and hours are not on the job card, the real cost of a repair is unknown.
Workflow
From drop-off to hand-over
The same lifecycle that runs facility management jobs in AssetroBiz, described in your terms.
- 1
Open the job card
Register the vehicle or equipment as an asset and open a job with photos, the customer’s complaint and urgency.
- 2
Inspect and quote
The technician records findings and parts needed; the quotation is produced in English and Arabic, with VAT.
- 3
Approve, then source parts
The customer approves, declines with a reason or asks for a revision. Parts requests go to procurement.
- 4
Repair and hand over
Before-and-after photos, a service report and a signature, with a final review before the job closes.
Capabilities
The modules you will use
- Job cards & work ordersEvery request becomes a numbered job with site, equipment, priority, photos and notes, moving through a 17-stage lifecycle you can see at a glance.
- Task & technician assignmentTechnicians are set up by trade (HVAC, electrical, MEP, civil) and mapped to regions and cities. Assign, reassign and notify in one step.
- Asset managementRegister equipment per client and site, such as each AC unit, with its maintenance schedule, default technician and the jobs done on it.
- Inventory & spare partsTechnicians list the parts a job needs during inspection. Material requests go to procurement, and parts used are costed to the job. Stock runs in BizArch ERP.
- Cost trackingParts and labour are captured on the job. When it closes, the costs reach BizArch ERP as a draft journal entry on the project for finance to review.
- ERP & CRM integrationConnected to BizArch ERP and CRM: lead, deal, quotation, sales order and invoice with a ZATCA QR code, and job costs into the books without double entry.
Benefits
What changes for your team
-
Know where every repair stands
Each job card shows its stage, technician and next step.
-
Written approval for extra work
The customer’s approval or reason for declining is recorded on the job.
-
Service history per vehicle or machine
Past jobs, photos and reports stay on the asset’s record.
-
Costs that reach the invoice
With BizArch ERP, approved quotations become sales orders and invoices with a ZATCA QR code.
Screens
What it looks like
Brake noise at the front axle
Sample vehicle VH-118 · Bay 3
In progress (execution)Stage 14 of 17
- New
- Assigned
- Arrived at site
- Inspection
- In progress (execution)
QuotationQT-0042
- Front brake pads280.00
- Disc resurfacing160.00
- Labour (hours)240.00
VAT 15%102.00
Total (SAR)782.00
Approved by client
Screenshots for this sector
Add approved screenshots from a demo set-up that uses this sector’s terms (e.g. machines, vehicles or installation sites).
Is this garage management software?
It covers what a workshop runs on: job cards, technician assignment, spare parts and service history, with quotations the customer approves.
Can we use it for equipment as well as vehicles?
Yes. Anything you service can be registered as an asset with its own job history.
Can we invoice from it?
Invoicing runs in BizArch ERP: approved quotations become sales orders and invoices with a ZATCA QR code, and payments are recorded there.
Do technicians need a computer?
No. Technicians work from the mobile app: they receive jobs, add photos and notes, and sign off from the phone.